Gross Receipt Definition: What are Gross Receipts?

Gross Receipt Definition: What are Gross Receipts?

Home Blog Gross Receipt Definition: What are Gross Receipts?

According to the Internal Revenue Service, gross receipts are the total sum your business earned this year from all sources. 

gross receipt

Businesses calculate these monthly, quarterly, or yearly, depending on their organizational style. 

Receipts of this kind include the entire amount of all receipts in cash or property without adjustment for expenses or other deductible items. If you get paid for it, it counts towards your gross income calculations.

When calculating gross receipts, start by establishing the time period that you want to cover, including money earned from: 

  • Selling of products or property
  • Selling or renting services
  • Dividends and interest gathered, rent
  • Royalties, fees, commissions, or any tax returns. 

Gather all of your invoices and receipts and then add all of the relevant and related sums. Because of all the areas covered, you must be careful to record all of your receipts.

What you’ve calculated is the entire amount your business receives from all sources during its Tax Year, without subtracting the Cost of Goods Sold or deductible expenses.

What “Barter” Means?

The IRS defines bartering as an exchange of property or services between an entity and another entity and has special rules

In simple terms, you can trade a service or a good for a service or goods instead of a monetary exchange. When filling a gross receipt, you record bartered goods and services as well.

When a business exchanges products/services with other businesses, the tax services will accept this as a transaction at fair market value.

An example would be a handyman who provides his services to an apartment building in exchange for rent. The handyman would then include the fair market value of his rent and the property owner who allows the handyman to use his real estate in return for labor. 

The bartering value would include the apartment’s property value market value and the value of the labor.

Many small business owners use the barter model to cover services like advertisements and related services. Even though the transaction didn’t exchange any money, the value of the labor is subject to tax.

Accounting for goods and services can be complicated, and it would be best to keep records as accurate as possible on these transactions for tax purposes.

What is a Gross Receipts Tax?

Gross receipts tax is a tax that some businesses must pay to the local state government based on the receipts a business must pay every year.

Unlike sales tax, individual taxpayers are exempt since the guidelines only apply to businesses.

According to the Ohio Revised Code defines the taxes as “The definition of gross receipts for the purposes of Commercial Activity Tax” and as “the total amount realized by a person, without deduction for the cost of goods sold or other expenses incurred, that contributes to the production of the complete earnings of the person, including the fair market value of any property and any services used, and any debt transferred or forgiven as consideration.”

Tax-Exempt Parties

Different rules apply to different varieties of business.

For example, Suppose you operate your business as a corporation. In such a case, gross receipts go on Form 1120, U.S. Corporation Income Tax Return (for a C corporation), or IRS Form 1120-S, U.S. Income Tax Return for an S Corporation.

If you operate your business as a Sole Proprietorship or a single-member Limited Liability Company (LLC), gross receipts go on Schedule C of your IRS Form 1040.

There are sometimes certain taxpayer groups exempt. 

These rules include small businesses earning more than $1 million. Rules for certain nonprofit businesses, related organizations, and specific religious organizations exist and may require a gross receipt for tax calculation even if the group is exempt from taxes.

Simply put, a gross receipts tax is an economic tax applied to a company’s whole earnings, sans deductions for a firm’s business spending.

Gross receipts tax applies to businesses that deal with consumers as well as business-to-business transactions. It also includes final consumer purchases and other such activities.

Gross receipts tax do not account for discounts or price adjustments such as a sale. Selling an item at a discount will still be entered as the item’s value in your IRS tax statement.

What do Gross Receipts Taxes Include?

Generally, gross receipts include a tax on business venture sources such as the sales of products or a service like repair work or construction, interest on loans, dividends, rent gathered from real estate, royalties, fees, and commissions. This tax differs from state to state.

Gross receipts cover all the money your business received. It’s a statement of the whole amount of taxes revenue you brought in, with the value of products and services calculated into it.

You do not enter your tax-deductible benefits when calculating your receipt.

Payment of receipt taxes are based on the state and are not federal matters. These taxes change from state to state or your business’s monetary gains.

Charitable Organizations, Nonprofit Organizations, and Code 501 c

Charitable Organizations and certain Nonprofits fall under IRS code 501(c)(3) and are exempt from paying gross receipts tax. Most of these exemptions from tax covered in this code include businesses all over the United States.

This code covers religious institutions, political organizations, and related businesses.  a religious entity that falls under the umbrella of being a religious institution or something related is exempt from paying tax.

Sometimes a small business will also fall under the protective umbrella of the taxes rule and may receive an exemption. The rules of gross receipts tax may vary by state and municipality.

Rules about payments and sums change from state to state, so be sure to ask your accountant to see if your business can be exempt from these taxes according to code 501 based on the service you provide.

What About Loans?

Because income is classified as money that you earn, whether through a job or investments, loans are not included as part of your gross income. You don’t make money from your loan; you borrow money with the intent of paying it back.

If you are being paid interest on a loan, that does count as income.

What States Have Gross Receipts Taxes?

The rules in America change from state to state. The states that impose statewide Gross Receipt Taxes are Washington State, Delaware, Nevada, Ohio, Texas, and several others. Businesses in these states have to make payments on gross receipts tax.

Each sale of Tangible Personal Property. If the goods, property, delivered or shipped to a buyer in this state regardless of the FOB point.

These are examples of gross receipts tax like a patent, copyright, trademark, franchise, or license in this state. Each sale of property in this state, including royalties from oil, gas, or other mineral interests, is another example of something you must pay tax on.

What are Monthly Gross Receipts?

Monthly gross receipts are records of the total amounts of money your business received that month. You calculate the receipt before you start subtracting any costs, expenses, or a tax return.

To figure gross monthly revenue, add up your overall earnings for the month. A complete record of your revenue, for example:

Suppose you sold $1,500 in goods last month. That translates into $1,500 in gross monthly earnings. You then calculate how much your expenses were. If in this example, they came to $600, you would be left with $900 of actual revenue.

Keeping track of the money you earn every month will help you create your quarterly spending. These monthly/quarterly and yearly gross earnings reports are for tax purposes and to help you keep track of what you’re profiting compared to what your business is earning.

What is Annual Gross Receipts?

Annual Gross Receipts are the aggregate revenue the business gains from during its years of business. This number is the profit earned before subtracting any costs or calculating tax returns.

How do I Calculate Gross Receipts?

Add up every sale record to get your gross receipts. If you’ve kept good records, it should be simple. Just add up all the numbers in the “profits” section of your records, and that number is what goes on your final recorded receipt.

Using a receipt scanning application or a Personal Expense Management tool is extremely valuable when organizing your gross receipts.

How do I Estimate Gross Receipts?

Add all of your transactions to get the sum of your business’s expenditure, then subtract the cost of goods sold. Include sales returns and allowances when calculating this sum.  This amount is your whole estimate for that month or year.

An Example of Gross Receipts

A gross receipts example would be if your business sold $100,000 worth of products but had $2,000 worth of returns and a $45,000 investment in the goods it sold. Your gross sales in this example would be $100,000.

If your business had $30,000 gained by renting a location and a dividend income of $100,000 in gross sales, your gross receipts would be $130,000.

Gross Receipts vs. Revenue

The term revenue refers to a profit within a business, and in contrast, the term gross receipts describe the cash inflow of a business.

Revenue is the amount a business earns at the end of a period of time after all costs are calculated, and a gross receipt is the total amount of money a business receives.

Gross Receipts vs. Gross Income

“Gross receipts” refers to the total amount of revenue you take in, while “income” refers to how much you keep, based on your expenses, deductions, and other accounting factors.

The federal government uses the records of your gross receipts to define your income based on the sales price of your reported inventory sold.


Do Gross Receipts include sales tax?

Gross sales are a metric for a company’s total sales, unadjusted for the costs of generating those sales. 

The gross sales formula is calculated by totaling all sale invoices or related revenue transactions. However, gross sales do not include the operating expenses, tax expenses, or other charges—all these exemptions are deducted to calculate net sales.

How do I Get my Gross Receipts in QuickBooks?

Step 1.

Log into your QuickBooks account and select the “Reports” menu, then select “Accountant and Taxes.” 

Step 2. 

Select “Income Tax Summary.” 

Step 3. 

Manage the date range to the time you wish to have the report of your gross sale. Click Enter, and the amount which is visible under Gross Sales or Gross Receipts is the Gross Sales for that time-period

How do I Find my Gross Receipts in QuickBooks?

Go to the Reports menu and select Sales. Click on the tab labeled “Sales by Item Details.” and Adjust the date of the report at the top corner. 

QuickBooks allows you to customize reports settings.

Where Can I Find my Gross Receipts on my tax returns?

Finding your gross receipts on your tax returns changes depending on the sort of business you run. 

A business run as a Sole Proprietorship or a single-member Limited Liability Company (LLC), gross receipts go on Schedule C of your IRS Form 1040.

Suppose you operate your business as a corporation. In that case, gross receipts go on either Form 1120, U.S. Corporation Income Tax Return (for a C corporation) or IRS Form 1120-S, U.S. Income Tax Return for an S Corporation (for an S corporation).

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